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PART-TIME ADMINISTRATIVE ASSISTANT

Younity is a law firm specialized in all legal aspects of human resources management in both private and public sectors.

In order to strengthen our administrative team, we are looking for a PART-TIME Administrative Assistant.

 
Job objective :

To provide the lawyers for whom he/she is working with high-quality, trustworthy administrative support, through rigour in day-to-day work and a good sense of priorities and stress management in urgent situations.

‘Legal support’ job content :

1. Typing and document management

            - Typing advice, memos, presentations, etc. ;

            - Drafting and sending correspondence for the lawyers for whom he/she is working;

            - Filing documents and files.

2. Answering the telephone, making appointments and preparing meetings

           - Handling direct calls to Partners and diverted calls for Associates (answering, passing on, taking messages, diverting calls);

           - Organizing meetings and trips, booking restaurants and meeting rooms, coordinating appointments between lawyers according to priorities;

           - Preparing files for lawyers to take to client meetings or presentations.

‘Administrative support’ job content :

1. Invoicing lawyers’ activities (under the supervision of the CFO) :

           - Invoicing fees and costs;

           - Issuing credit notes and provision notes;

           - Collaborating with the accounting department in order to collect outstanding payments.

2. Miscellaneous :

Occasionally and in collaboration with the other assistants, replacing the receptionist for certain tasks: welcoming clients, answering incoming calls, handling incoming or outgoing mail, etc.

Skills required for the position :

           - A bachelor's degree in administrative management or at least five years’ experience in an equivalent position

           - Experience in a law firm is a plus

           - Fluently bilingual FR/NL, with a good knowledge of English

           - Be courteous and considerate

           - Sense of responsibility and priorities

           - Thoroughness in spelling and document management

           - Ability to manage stressful situations

           - Good command of Office tools for word processing and presentations

Salary package :

           - Gross salary depending on experience gained

           - Meal vouchers

           - Hospital insurance

           - Supplementary pension

           - Parking or public transport pass

 

Interested? Please contact Natacha Gikas by e-mail: natacha.gikas@younity.be