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PART-TIME ADMINISTRATIVE ASSISTANT
Younity is a law firm specialized in all legal aspects of human resources management in both private and public sectors.
In order to strengthen our administrative team, we are looking for a PART-TIME Administrative Assistant.
Job objective :
To provide the lawyers for whom he/she is working with high-quality, trustworthy administrative support, through rigour in day-to-day work and a good sense of priorities and stress management in urgent situations.
‘Legal support’ job content :
- Typing and document management
- Typing advice, memos, presentations, etc. ;
- Drafting and sending correspondence for the lawyers for whom he/she is working;
- Filing documents and files.
- Answering the telephone, making appointments and preparing meetings
- Handling direct calls to Partners and diverted calls for Associates (answering, passing on, taking messages, diverting calls);
- Organizing meetings and trips, booking restaurants and meeting rooms, coordinating appointments between lawyers according to priorities;
- Preparing files for lawyers to take to client meetings or presentations.
‘Administrative support’ job content :
- Invoicing lawyers’ activities (under the supervision of the CFO) :
- Invoicing fees and costs;
- Issuing credit notes and provision notes;
- Collaborating with the accounting department in order to collect outstanding payments.
- Miscellaneous :
Occasionally and in collaboration with the other assistants, replacing the receptionist for certain tasks: welcoming clients, answering incoming calls, handling incoming or outgoing mail, etc.
Skills required for the position :
- A bachelor's degree in administrative management or at least five years’ experience in an equivalent position
- Experience in a law firm is a plus
- Fluently bilingual FR/NL, with a good knowledge of English
- Be courteous and considerate
- Sense of responsibility and priorities
- Thoroughness in spelling and document management
- Ability to manage stressful situations
- Good command of Office tools for word processing and presentations
Salary package :
- Gross salary depending on experience gained
- Meal vouchers
- Hospital insurance
- Supplementary pension
- Parking or public transport pass
Interested? Please contact Natacha Gikas by e-mail: natacha.gikas@younity.be